Organising an event in Upper Hutt

The process for submitting event information and Traffic Management Plans to the Upper Hutt City Council is currently under review. In the meantime, if you are organising an event in Upper Hutt please refer to the following guide:

Information for those organising events in Upper Hutt

When to hold your event

Upper Hutt’s event calendar is filled with great family friendly events throughout the year. Throughout the summer months there can be multiple events on each weekend, so it is important that anyone considering planning a new event spend a little time researching what else is on around the proposed date of your event. Online event listing tool, Eventfinder is a great place to start as it promotes events throughout the Wellington region, not just in Upper Hutt.

Event organisers should refer to Submittica to avoid holding an event when planned road works, infrastructure maintenance or other activities and events have been scheduled to take place.

The Resource & Links section provides links to more useful information including bylaws and food, liquor, and event and entertainment licences.

Where to hold your event

Upper Hutt has a wealth of diverse, quality event venues to suit events of every size. Smaller events can be hosted in local halls or rooms within larger facilities, while larger, festival events would better suit our great parks. Some of these are for free and others for hire.

Examples of the inside venues available are:

  • School Halls
  • Community Halls
  • Riverstone Hall
  • Expressions Arts & Entertainment Centre
  • Library – Rotary Lounge
  • Hapai Club
  • The Upper Hutt Cossie Club
  • Trentham Race Course

For further options and details, please refer to the ‘Community Directory.

View our Parks and Reserves page for information about our great outdoor venues and facilities available for events.

Emergency Services

If you are organising a major event please provide emergency services with details of your event and ensure you have adequate first aid staff on site.

Zero Waste events

Council can offer advice to event organisers considering how to improve the events waste management practices. Find out more about Zero waste events

Event cancellation, postponement or amendment

Please plan for the unexpected. Do you have a postponement date or will your event go ahead rain or shine? Should you need to cancel or amend your event due to the unforeseen please put in place systems to communicate such changes to the public.

Post the new details on your website, Facebook page, local radio station cancellation services and anywhere you have posted details, such as Event finder.

If you are organising a major event in Upper Hutt please telephone the Upper Hutt iSITE and the Upper Hutt City Council and inform them of the changes. The Upper Hutt City Council can be inundated with calls from the public regarding major events and if we have the correct information we can pass this on to the public.

Even after hours your telephone call to the Upper Hutt City Council will be answered and details of your event cancellation or amendment can be left with the after-hours call centre and passed on to callers.

iSITE (04) 527-2141
Upper Hutt City Council (24 hours 7 days a week) (04) 527 2169

After the event

After your event be sure to remove any promotional material from around the city. It is also a good idea to gather feedback from those attending and participating in your event, so that you can compile an event evaluation and report. Keep a record of what worked well and things that you can improve on for the next time. This will provide you with a great starting point for your next event.

We wish you every success with your event.

If you have any further questions please contact our Events Coordinator on (04) 527 2790 or email adam.reynard@uhcc.govt.nz

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Last updated on 03 Jul 2017